Privacy notice for the processing of personal data through a video surveillance system

Privacy notice for the processing of personal data through a video surveillance system

1. Controller:
Th. GIANNAKOS SINGLE-PERSON IKE, 5th km. Karditsa-Athens, tel. 30 24410 28438

2. Purpose of processing and legal basis:
We use a surveillance system for the purpose of protecting persons and property. The processing is necessary for the purposes of legitimate interests pursued by us as a controller (Article 6, paragraph 1, point f GDPR).

3. Analysis of legitimate interests:
Within the framework of the safe operation of the company and its logistical infrastructure, a closed-circuit video recording system operates in certain areas of the company.
Our legitimate interest consists in the need to protect our premises, and the goods located therein from illegal acts, such as, for example, theft. The same applies to the safety of life, physical integrity, health and property of our staff and third parties who are legally present in the monitored premises. We only collect image data and limit the recording to areas where we have assessed that there is an increased possibility of committing illegal acts, e.g. theft, such as at our cash desks and at the entrance, without focusing on areas where the privacy of the persons whose image is taken may be excessively restricted, including their right to respect for personal data.
The data collected through this is not used in any way for any purpose other than security.

4. Recipients:
The material kept is accessible only by our competent / authorized personnel who are responsible for the security of the site. This material is not transmitted to third parties, with the exception of the following cases: a) to the competent judicial, prosecutorial and police authorities when it includes data necessary for the investigation of a criminal act, which concerns persons or goods of the controller, b) to the competent judicial, prosecutorial and police authorities when they request data, lawfully, in the exercise of their duties, and c) to the victim or perpetrator of a criminal act, when it concerns data that may constitute evidence of the act.

5. System description:
The system consists of sixteen (16) closed-circuit cameras which record only legally permitted areas, at the entrance of the building and at the entrances and exits of the ground floor areas, where there is appropriate signage.
The persons operating the system are the owners of the business and the persons authorized to perform the processing for this purpose. You can be informed at any time about who these persons are from the management of the business by your verbal or written request.

6. Retention period:

The data, provided that no incident occurs, are retained exclusively for a period of fifteen (10) days after which they are automatically deleted. In cases of a security incident, the relevant part of the recording is isolated and may be retained for an additional 30 days for the purpose of investigating the incident and initiating legal proceedings to defend our legitimate interests, while if the incident concerns a third party, we will keep the video clip for up to three (3) more months.

7. Rights of data subjects:
Data subjects have the following rights:
• Right of access: you have the right to know whether we are processing your image and, if applicable, to receive a copy of it.
• Right to restriction: you have the right to ask us to restrict processing, such as not deleting data that you consider necessary for the establishment, exercise or support of legal claims.
• Right to object: you have the right to object to processing.
• Right to erasure: you have the right to request that we delete your data.
You can exercise your rights by sending an e-mail to giannakosth@gmail.com or a letter to our postal address or by submitting the request to us in person at the store address. In order for us to consider a request related to your image, you must specify to us approximately when you were within the range of the cameras and provide us with an image of you, in order to facilitate our identification of your data and the concealment of the data of third parties depicted. Alternatively, we give you the opportunity to come to our premises to show you the images in which you appear. We also point out that the exercise of the right to object or delete does not entail the immediate deletion of data or the modification of the processing. In any case, we will respond to you in detail as soon as possible, within the deadlines set by the GDPR.

8. Right to file a complaint

If you consider that the processing of your data violates Regulation (EU) 2016/679, you have the right to lodge a complaint with supervisory authority.
The competent supervisory authority for Greece is the Data Protection Authority, Kifissias 1-3, 115 23, Athens, https://www.dpa.gr/, tel. 2106475600.